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Job Description
Portland Public Schools Job Classification: Operations Manager Pay Plan: N Grade: 15 Months: 12 Department: Transportation Reports to: Director of Transportation SUMMARY DESCRIPTION OF CLASSIFICATION: The Operations Manager assists the Director of Transportation (DT), in planning, organizing and managing the personnel and resources of the Transportation Department. The Operations Manager is responsible for all daily operations including scheduling of personnel and equipment; and all aspects of vehicle maintenance and repair.
DUTIES AND RESPONSIBILITIES:
Directs and schedules all daily operations
Responsible for daily supervision and scheduling of staff
Approves all time-off requests and time cards
Helps DT interview all new bus drivers and administrative staff; performs employee evaluations
First line in the chain of command regarding employee discipline and complaints
Develops training options and improvement plans to ensure exemplary operation of transportation department
Manages random alcohol and drug testing program
Coordinates transportation for extracurricular activities and special programs
Administers scheduled and unscheduled maintenance of all PPS vehicles
Manages state-mandated school bus inspections
Oversees billing, data management, and invoice processing
Assists the DT with budget preparation
Assists DT with operational policies and procedures
Assists the DT in the formulation of school bus and other vehicle specifications for procurement purposes
Acts on behalf of the DT in his/her absence
Attends Portland Board of Education and other meetings when requested by the DT
Shares the responsibility for responding to after-hours emergency calls with other administrative staff
Performs related work as needed
MINIMUM QUALIFICATION STANDARDS KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to direct and manage operations of large fleet of vehicles
Ability to troubleshoot mechanical issues through a working knowledge of internal combustion engine, and related components
Ability to administer a complete automotive vehicle maintenance, repair and inspection program
Thorough knowledge of the operation of pupil transportation routing software (VersaTrans preferred)
Thorough knowledge of Microsoft Office Suite including Access
Ability to supervise employees effectively
Excellent human relations and oral/written communications skills
EDUCATION, TRAINING, AND EXPERIENCE:
Associate’s degree from an accredited college or university with at least three years of considerable experience in fleet vehicle maintenance and repair management highly desirable
Course work in the field of education, automotive trade school training, and experience in school bus and automotive fleet maintenance and repair management preferred
Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered
CERTIFICATE, CREDENTIAL AND LICENSE REQUIREMENTS:
Valid Maine Class B commercial driver's license with school bus “S” endorsement
PHYSICAL DEMANDS: Light physical effort may be required SPECIAL REQUIREMENTS:
Ability to respond to urgent work requirements at any time, and willing to work irregular hours during emergencies
Ability to handle stressful situations
OVERTIME ELIGIBLE: No Portland Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws
Maine’s largest school system has 10 elementary schools, three middle schools and four high schools serving nearly 7,000 students in kindergarten through grade 12 and about 4,700 adult learners.
The district takes full advantage of its location in a vibrant city with a thriving arts life. Schools draw on the resources offered by museums, theaters, local businesses and the city’s colleges and universities.
Portland has a highly trained teaching staff. Many teachers hold advanced degrees. All of the district's teachers continue their education by pursuing professional development activities on a regular basis.
The district provides technology to support instruction, including laptops for each student in grades seven through 12 and wireless access at all schools.
Volunteers, parent-teacher organizations and businesses donate generously of their time and money to the district – an estimated 100,000 hours per year.
Graduates of the Portland Public Schools attend the country’s top colleges and universities. See www.portlandschools.org for colleges attended by recent graduates.
The Portland Public Schools gives parents an array of program choices. The district as one of the first in the country to offer project-based Expeditionary Learning from kindergarten through 12th grade.
High school students have access to one of the broadest selections of Advanced Placement courses in Maine. Qualified high school students may take up to two college courses with tuition paid by the state. A regional arts and technology high school provides hands-on courses in growth fields such as health care, robotics and “green” construction.
More than 60 languages are spoken by students attending the Portland Public Schools. Multilingual students represent about a quarter of the district’s enrollment. The district’s diversity prepares all students for their roles as world citizens.
Portland residents can pursue lifelong learning and professional success through the academic, jobs skills and enrichment courses offered by Portland Adult Education.
Most of Portland’s middle and high school students participate actively in co-curricular activities such as athletics, drama, music and service clubs. Portland students regularly excel in academic and athletic competitions at the regional, state and even national level.
See a list of recent honors, awards and recognition for the Portland Public Schools at: www.portlandschools.org. Join Portland ME Public Schools on Facebook. A focus on service learning-- connecting the schools to the wider community—results in students undertaking many projects that benefit greater Portland.
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Equal Opportunity Employer
Portland Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
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