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GUIDANCE OFFICE SECRETARY, (FULL TIME, 1.0 FTE) DEERING HIGH SCHOOL

Deering High School

Portland Public Schools

Portland, ME (map)

Job Details

  • Job ID: 4015704
  • Application Deadline: October 5, 2022
  • Re-posted: September 21, 2022

Job Description

DESCRIPTION OF THE ROLE:  

The office secretary serves as an office assistant to the designated supervisor to provide secretarial services and varied office clerical tasks in a school or department setting.  Work requires responsible contacts with students, parents, and others.  Employees exercise considerable independence and judgment in performing their work.

We are currently seeking a secretary for our School Counseling office, and so specific duties would include but not be limited to welcoming visitors, enrolling new students, maintaining accurate online and physical records for students, working with Naviance (a computer system that facilitates the college application process), and other student services associated with the office (e.g work permits, etc.)

KNOWLEDGE, SKILLS, AND ABILITIES: 

  • Strong working knowledge of business English, spelling, arithmetic, and modern office practices, procedures, and equipment.

  • Good understanding of PPS school office operations, and Central Office organization.

  • Ability to make decisions in accordance with established policies and procedures and the ability to apply these to work problems.

  • Ability to work effectively with students, administrative and instructional staff, school employees, and Central Office staff.

  • Ability to manage multiple projects and demonstrate strong organizational skills while also being flexible in schedule/duty assignments. 

  • Ability to maintain complicated records, assemble and organize data, and prepare reports from such records.

  • Ability to compose memoranda and letters from general instructions.

  • Ability to carry out continuing assignments on own initiative.

  • Ability to take rapid and accurate notes from individuals or in group meetings.

  • Skilled with Microsoft Office Suite and Google applications.

  • Excellent oral and written communication skills and interpersonal skills.

  • Ability to work independently.

EDUCATION, TRAINING, AND EXPERIENCE: 

  • High School or GED diploma required.  

  • Minimum one to two years experience in a busy office environment required, providing high-level secretarial/data management functions using modern office technologies.

  • Other combinations of applicable education, training, and experience that provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered.

CERTIFICATE AND LICENSE REQUIREMENTS:  None

PHYSICAL DEMANDS: 

  • Designated positions may require sustained operation of keyboard devices.

OVERTIME ELIGIBLE:  Yes

Portland Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal law.


 
  • Position Type: Full-time
  • Job Category: Support Staff > Secretary
  • Employer Description

    Maine’s largest school system has 10 elementary schools, three middle schools
    and four high schools serving nearly 7,000 students in kindergarten through grade 12
    and about 4,700 adult learners.

    The district takes full advantage of its location in a vibrant city with a thriving arts life. Schools draw on the resources offered by museums, theaters, local businesses and the city’s colleges and universities.

    Portland has a highly trained teaching staff. Many teachers hold advanced degrees. All of the district's teachers continue their education by pursuing professional development activities on a regular basis.

    The district provides technology to support instruction, including laptops for each student in grades seven through 12 and wireless access at all schools.

    Volunteers, parent-teacher organizations and businesses donate generously of their time and money to the district – an estimated 100,000 hours per year.

    Graduates of the Portland Public Schools attend the country’s top colleges and universities. See www.portlandschools.org for colleges attended by recent graduates.

    The Portland Public Schools gives parents an array of program choices. The district as one of the first in the country to offer project-based Expeditionary Learning from kindergarten through 12th grade.

    High school students have access to one of the broadest selections of Advanced Placement courses in Maine. Qualified high school students may take up to two college courses with tuition paid by the state. A regional arts and technology high school provides hands-on courses in growth fields such as health care, robotics and “green” construction.

    More than 60 languages are spoken by students attending the Portland Public Schools. Multilingual students represent about a quarter of the district’s enrollment. The district’s diversity prepares all students for their roles as world citizens.

    Portland residents can pursue lifelong learning and professional success through the academic, jobs skills and enrichment courses offered by Portland Adult Education.

    Most of Portland’s middle and high school students participate actively in co-curricular activities such as athletics, drama, music and service clubs. Portland students regularly excel in academic and athletic competitions at the regional, state and even national level.

    See a list of recent honors, awards and recognition for the Portland Public Schools at: www.portlandschools.org. Join Portland ME Public Schools on Facebook. A focus on service learning-- connecting the schools to the wider community—results in students undertaking many projects that benefit greater Portland. Learn more about us...

    Location Description

    Deering Pride

    We have always known that Deering High is full of the best and brightest high school students in Maine, and to share our pride we recently compiled a list of successes by Deering High, our students and alumni. Please check out these incredible Ram achievements:

    •Deering is the only Portland school to have a US Congressman as an alumnus.
    •Deering has won the Turkey Bowl game for 8 of the last 9 years.
    •A Deering alumna was nominated for an Oscar as Best Supporting Actress in 2010.
    •We currently have 4 National Merit Scholarship students.
    •Over 70% of Deering students taking Advanced Placement classes earn grades that enable them to receive college credit.
    •Deering sports teams have won 23 State titles in the decade 2000 – 2009.
    •In recent years Deering students have taken service learning trips to Ecuador, Peru and Guatemala
    •Deering Students were recently profiled in the Forecaster for their work with Habitat for Humanity.
    •We have Forensic Science and Street Law classes.
    •Deering Coaching is a program where each student connects with a teacher who will work towards that student’s success through all 4 years at Deering.
    •Deering offers Computer Programming and AP Computer Science.
    • A current Deering student earned the title of 2010-11 Miss Teen Maine.
    •A current student earned the title of 2010 SMAA Student Athlete of the Year.
    •We currently have 1022 students enrolled.
    •A current student earned the title best clarinet player in Maine, and was selected for the All Eastern Orchestra. Learn more about us...

    Location Image

    Equal Opportunity Employer

    Portland Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Contact Information

    • Barbara Stoddard, HR Director
    • 353 Cumberland Ave
    • Portland, Maine 04101

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